The Department is made up of four units, namely, Finance, Administration, Procurement and Income Generation.

1.Main Objectives

To develop and implement efficient and effective financial management, Administrative, Procurement and Income Generating Activities, systems and procedures to provide for accountability and successful operation and sustainability of CHAZ.

2.Activities implemented
 

The Department is made up of four units, namely, Finance, Administration, Procurement and Income Generation.

1.Main Objectives

To develop and implement efficient and effective financial management, Administrative, Procurement and Income Generating Activities, systems and procedures to provide for accountability and successful operation and sustainability of CHAZ.

2.Activities implemented

Preparation of financial reports for management information
Preparation of financial reports to various donors/partners
Budget control and analysis
Provide financial input into project proposals, budgets and financial reports
Provide advice to management on financial implications of resource allocation and other business decisions
Mobilize financial resources for CHAZ through active participation in negotiations with various partners
Identification and facilitation of new business development ventures and appraise their viability for the sustainability of CHAZ
Review the performance of all CHAZ Business Ventures and advise areas for improvement and growth
Coordinate funds relating to Income Generating Activities (IGA) across all programs
Liaison with external auditors on financial and audit matters
Liaison with banks and other financial institutions on regular basis to create conditions for best returns

3.Donors/Partners

 The Global Fund to fight AIDS, TB and Malaria

DANCHURCHAID

Centers for Disease Control and Prevention

Embassy of the Kingdom of the Netherlands

Irish Aid

CORDAID

AIDSRELIEF

Zambia Prevention and Care Treatment Partnership

Netherlands Leprosy Relief

Fredskorpset

UNICEF

Ecumenical Pharmaceutical Network

Interchurch Medical Association

Clinton Foundation

UNICEF

Beit Trust

4.Funds Received in the last seven years – 2004 to 2010 (All figures in US$)

5.Successes

6.1    Financial Reporting

The financial year runs from January to December of each year. Audit of books of accounts is up to date
Fully computerized and integrated accounting system

6.2    Donor Reporting

Up to date with all financial requirements of our donors and partners

6.3    Procurements

International procurements for ITNs and ARVs in collaboration with Crown Agents since commencement of the Global Fund in 2004.

6.Challenges

CHAZ is still growing but the department does not have adequate resources to maintain optimal staffing levels to meet various donor requirements and deadlines.
Increasing costs of keeping up and updating computerized accounting system.